MACP Upgradation to Promotees : CAT Jodhpur Bench Judgement

The Hon CAT, Jodhpur, has delivered a historic judgement regarding granting of MACP. In its common order dated 22.05.2012 in OA 382/ 11. As per the Order, Promotion of a PA from Gr D/ Postman, should not be treated as promotion under MACP. Rather, MACP shall be granted based on the 10, 20, 30 years service in the PA cadre. Any promotions under LDCE shall not be brought into number of promotions under MACP.

To view the copy of judgment, please CLICK HERE. 

APPEAL FILED IN JODHPUR HIGH COURT AGAINST CAT JUDGEMENT

Para – 9 of the Annexure – I to DOP&T OM dated 19.05.2009 provides in clearest terms that “regular service for the purpose of MACPS shall commence from the date of joining of the post in direct entry grade on a regular basis or on absorption/re-employment basis.”

The existing statutory Recruitment Rules of Postmen and PA cadre provide for promotion quota to be filled up through LDCE (Limited Departmental Competitive Examination). Para – 5 of Annexure – I of DOPT Order on MACPS provides for ignoring only the promotions/upgradations granted under the ACP scheme (old scheme) in the past to those grades which now carry the same grade pay due to merger of pay scales/up gradation of posts recommended by 6th CPC. Thus the promotions earned through LDCE are not provided to be ignored.

As per the summary record of discussions of the meeting held on 27.07.2012 with the JCM National Council Staff side on issues relating to MACPS (Annexure III to DOP&T OM No 11/2/2008-JCA dated 13.09.2012) it was decided against item No. 4 that treatment of such cases would be on the lines as was under the ACP scheme (old scheme) and Ministry of Railways would examine the matter accordingly. Para 5.1 of Annexure-I to DOP&T OM dated 09.08.1999 relating to ACP Scheme (old scheme) provides for counting of regular promotions earned through LDCE.

So far as the common Judgment of the CAT Jodhpur in OA No. 382/2011, 353/2011 and 354/2011 dated 22.05.2012 is concerned, the CAT held that whenever and official appears in LDCE and gets selected to the post, them it starts new innings for him and for the purpose of counting his stagnation, if any, from the date of joining of the new post alone would be relevant and his previous career advancement cannot be called as promotion within the definition of the word “promotion” for consideration of his eligibility under MACP scheme.

The judgment referred to above is in contradiction to the provisions of the MACPS as also against the decision of the Government against item No. 4 referred to in Annexure – III to DOP&T OM No. 11/2/2008-JCA dated 13.09.2012.

MACP Scheme is the Scheme formulated by DOP&T, the nodal Ministry in this regard. Department of Posts cannot make any change in the scheme. The Department has accordingly referred the issue to the DOP&T and provided the required Recruitment Rules as called for by the DOP&T.

Keeping in view of the existing provisions of the MACP Scheme as also the decision of the Government against item No. 4, Department has filed writ petition (Appeal) before the Hon’ble High court of Jodhpur.

Postman Result of Amaravathi Division - Exam held on 25.10.2015

India Post Postman Examination Result which is held on 25.10.2015 in Amaravathi Division

GDS to Postman Selected candidates

MTS to Postman Selected Candidates

Download Result Copy Which is published on 29.10.2015

Sales and marketing of innovative Miniature sheets of 3rd India- Africa Forum Summit

To view the circular from Directorate in c/w sale of Innovative Miniature Sheets of 3rd India-Africa Forum Summit.  

Sale price is Rs. 200-
Commission for Staff Rs.20/-

Download DOP Orders

PA/ SA Jharkand Circle - Direct Recruitment 2013-14 Cancelled

Postal Assistant / Sorting Assistant Direct Recruitment Examination 13-14 held at Jharkand Postal Circle 

Direct Recruitment Examination for Postal / Sorting Assistant held on 04.05.2014 in Jharkand Postal Circle is hereby cancelled due to unavoidable reason's.

Download Original Order

Forwarding of service Tax Notification No.21/2015 &22/2015 service Tax dated 06.11.2015

Please  find  enclosed  a  copy  of  service  Tax  Notification   No.21/2015 &22/2015 service Tax dated 06.11.2015  for  information  and  further  necessary  at your end.  This  notification  has increased  the  rate  of  Service  tax  by  O5%  for  Swachh  Bharat cess  w.e.f  15-11-2015.  Due  care should  be  taken  of  the  Negative  List'  All  the  other  items not  included  in  the  Negative  List are  liable  to  be  taxed.

Download Gazetter Notification Notification 22/2015. Service Tax

Transfers I postings of officers of Postal Service Group 'B' cadre

Download Order Copy of Transfer Posting of Group B Officer

Promotion and postings in Postal Service Group 'B' cadre - order dated 10.11.2015

Promotion and postings in Postal Service Group 'B'cadre

Download Order Copy

Remuneration payable to Full Time/Part Time Casual Labourers

Implementation of Directorate’s OM No. 2-53/2011-PCC dated 22.01.2015 regarding remuneration payable to Full Time/Part Time Casual Labourers.

One Rank One Pension (OROP) to the Defence Forces Personnel - MoD orders published on 7.11.2015

One Rank One Pension (OROP) to the Defence Forces Personnel - MoD orders published on 7.11.2015

12(1)/2014/D(Pen/Pol)-Part-II

Government of India

Ministry of Defence

Department of Ex-Servicemen Welfare

New Delhi Dated 7th Nov 2015

To

The Chief of the Army Staff

The Chief of the Naval Staff

The Chief of Air Staff

Subject: One Rank One Pension (OROP) to the Defence Forces Personnel

In view of the need of the Defence Forces to maintain physical fitness, efficiency and effectiveness, as per the extant Rules, Defence Service personnel retire at an early age compared to other wings in the Government. Sepoy in Army and equivalent rank in Navy & Air Force retire after 17/19 years of engagement/service and officers retire before attaining the age of 60 years i.e. the normal age of retirement in the Government. Considering these exceptional service conditions and in the interest of ever vigilant Defence Forces, the pensionary benefits of Ex-Servicemen have accordingly, over time, been fixed.

2. It has now been decided to implement “One Rank One Pension” (OROP) for the Ex-Servicemen with effect from 1.07.2014. OROP implies that uniform pension be paid to the Defence Forces Personnel retiring in the same rank with the same length of service, regardless of their date of retirement, which, implies bridging the gap between the rates of pension of current and past pensioners at periodic intervals.

3. Salient features of the OROP are as follows:

i. To begin with, pension of the past pensioners would be re-fixed on the basis of pension of retirees of calendar year 2013 and the benefit will be effective with effect from 1.7.2014.

ii. Pension will be re-fixed for all pensioners on the basis of the average of minimum and maximum pension of personnel retired in 2013 in the same rank and with the same length of service.

iii. Pension for those drawing above the average shall be protected.

iv. Arrears will be paid in four equal half yearly instalments. However, all the family pensioners including those in receipt of Special/Liberalized family pension and Gallantry award winners shall be paid arrears in one instalment.

v. In future, the pension would be re-fixed every 5 years.

4. Personnel who opt to get discharged henceforth on their own request under Rule 13(3)1(i)(b),13(3)1(iv) or Rule 168 of the Army Rule 1954 or equivalent Navy or Air Force Rules will not be entitled to the benefits of OROP. It will be effective prospectively.

5. The Govt. has decided to appoint a Judicial Committee to look into anomalies, if any, arising out of implementation of OROP. The Judicial Committee will submit its report in six months.

6. Detailed instructions relating to implementation of OROP along with tables indicating revised pension for each rank and each category, shall be issued separately for updation of pension and payment of arrears directly by Pension Disbursing Agencies.

7. This issues with concurrence of Finance Division of this Ministry vide their ID No. MoD (Fin/Pension) lD No.PC to10(11)/2012/Fin/Pen dated 07 November 2015.

8. Hindi version will follow.

sd/-

(K. Damayanthi)

Joint Secretary to the Govt. of India

Click to view the order

Authority : http://www.desw.gov.in/

Rotation needs to be carried out in respect of sensitive and non-sensitive

Review of Mechanisms to ensure probity among Government servants - Rotation needs to be carried out in respect of sensitive and non-sensitive posts 

It is, therefore, requested that provisions of the Transfer Policies and instructions on Transfer & placement Committees may be strictly adhered to without any deviation. 

It is also requested to send a Compliance Certificate that rotational transfers for the year 2015-16 have been carried out for all the cadres in the Circle up to STS including the extensions granted, if any, supported by valid justifications.

SB Order No.14/2007 : Deduction of TDS and issue of TDS certificate for the interest paid to the depositors of Senior Citizen Savings Scheme accounts

SB ORDER NO. 14 /2007 

No.79-8/2004-FS (Vol-V) 

Government of India 

Ministry of Communications & IT 

Department of Posts 

Dak Bhawan, Sansad Marg, 

New Delhi-110001,Dated: 20.10.2007 

To 

All Heads of Circles/Regions 

Addl. Director General, APS, New Delhi. 

Subject:- Deduction of TDS and issue of TDS certificate for the interest paid to the depositors of Senior Citizen Savings Scheme accounts – Procedure regarding 

Sir / Madam, 

The undersigned is directed to say that the rates of Tax / Surcharge and Education Cess to be deducted on the interest paid to depositors w.e.f. 01.06.2007 were intimated vide this office letter no. 79-08/2004-FS (Vol.-V) dated 25.05.2007 (SB Order No.4/2007). No tax is to be deducted if the interest paid or payable does not exceed Rs.10,000/- during the financial year. Tax shall also not be deducted at source on payment of interest payable from 1.6.2007 to resident individuals who furnish a declaration in writing (in duplicate) in form 15-G up to the amount of withdrawal of Rs. 1,10,000/- 

per year (for men) and Rs. 1,45,000/- per year (for women). No tax will be deducted on payment of interest to senior citizens of 65 years of age or above who furnish declaration in writing (in duplicate) in Form 15-H. 

2. The TDS certificate is to be issued to the depositor in Form 16-A within a week after the expiry of two months from the month in which tax is deducted OR a consolidated TDS certificate for the whole financial year may be issued within one month of the end of the financial year on request from the payee. In this form TAN (Tax deduction Account Number) of the authority issuing the certificate is required to be mentioned. Under the scheme the Sub Postmasters will also issue the TDS certificate and they will mention the TAN (Tax deduction Account Number), of the Postmaster allotted to them by the Income Tax Authorities. 

3. The Form 15-G or 15-H as applicable is required to be furnished by the depositors once in a financial year in respect of interest drawn during the financial year. The form is to be furnished in duplicate. It should be ensured that the depositor has given his complete postal address in Form 15 G or Form 15-H. 

4. In order to keep a record of the tax deducted and TDS Certificate issued, the Head and Sub Post Offices will follow the following procedure:- 

(i) The tax deducted on the interest paid / payable will be noted in remarks column of the pass book/ledger and at the top of the withdrawal form under the dated signature of the APM / SPM. 

(ii) After the close of the day, a schedule in the following form will be prepared from the withdrawal forms in the HO / SO.

Sl.No.	Name of depositor	Account number	Tax deducted Rs.	Remarks
1	2	3	4	5
Total

Schedule of tax deducted on the interest paid in SCSS accounts on ……………..at…………HO/SO 

Date / Stamp Signature of PM /SPM 

(iii) The schedule will be prepared in triplicate in sub offices and two copies will sent to HO alongwith forms 15 G and 15 H in support of amount charged in the daily account and SO account. The third copy of the schedule will be filed in a separate guard file to be opened for each financial year. In the Head Office the consolidated schedule will be prepared in triplicate incorporating the transactions of the HO and sub offices as a whole. 

(iv) The amount of tax deducted will be shown on the receipt side in all the account records under a separate head “Tax deducted on the interest paid in SCSS accounts.” 

(v) In HO, after the close of the month, one copy of schedule will be sent to the Postal Account Office along with cash account. The second copy will be sent to the Commissioner of Income Tax along with Forms 15G or 15H. The third copy will be retained in HO. The schedules will be checked by the APM incharge and preserved up to 5 years. 

(vi) In case of SCSS, TDS is deducted many times in a financial year. TDS certificate in form 16A should be issued within a week after the expiry of two months from the month in which tax is deducted OR a consolidated TDS certificate for the whole financial year may be issued within one month of the end of the financial year on request from the payee. The office at which account stands opened i.e either SO or HO will issue this certificate and TAN number of postmaster of HPO will be noted in the form 16A. 

(vii) TDS certificate in form 16A should be prepared in duplicate and receipt of the depositor should be obtained on the office copy. The guard file containing the office copied of certificates issued will be preserved for 5 years. 

5. It is requested that the above procedure may kindly be brought to the notice of all the sub and head post offices for information, guidance and necessary action.

6. This issues with the apprval of DDG(FS) 

Yours faithfully,

(Kawal Jit Singh)

Assistant Superintendent Posts(SB&CC)

Copy to:-

1. Director (Fgn.Post & Mkt) O/o Pr. CPMG T..N Circle.

2. Director of Audit (P&T), Delhi.

3. All Directors/Dy. Directors of Accounts, Postal

4. Director, Postal Staff College, Ghaziabad.

5. All Directors, Postal Training Centres.

6. DDG(VIG)/DDG(Estt.)

7. ADG(BS)/ADG(Pension)/ADG(CB)/ADG(SBC)

8. AD /Inspection/PF/Vigilance/Postal Accounts Section

9. All Accounts Officers ICO(SB)

10.All recognized Staff Unions and Associations.

11.Min. of Finance (DEA) NS-II section, North Block, New Delhi.

          12.PS to Member (I&FS)

SB Order No.13/2007 : Settlement of PPF Claims of Subscribers, who go missing-guidelines issued by Min. of Finance

SB ORDER NO. 13 /2007

No.32-1/2007-SB

Government of India

Ministry of Communications & IT

Department of Posts

Dak Bhawan, Sansad Marg,

New Delhi-110001,Dated: 5.9.2007

To

All Heads of Circles/Regions

Addl. Director General, APS, New Delhi.

Subject:- Settlement of PPF Claims of Subscribers, who go missing-guidelines issued by Min. of Finance.

Sir / Madam,

The undersigned is directed to enclose copy of O.M. No. 7/7/2005-NS-II dated 6.8.2007 issued by Min. of Finance on the subject.

2. It is requested that these guidelines may be brought to the notice of all post offices immediately for information, guidance and necessary action.

Yours faithfully,

(Kawal Jit Singh)

Assistant Superintendent Posts(SB&CC)

Copy to:-

1. Director (Fgn.Post & Mkt) O/o Pr. CPMG T..N Circle.

2. Director of Audit (P&T), Delhi.

3. All Directors/Dy. Directors of Accounts, Postal

4. Director, Postal Staff College, Ghaziabad.

5. All Directors, Postal Training Centres.

6. DDG(VIG)/DDG(Estt.)

7. ADG(BS)/ADG(Pension)/ADG(CB)/ADG(SBC)

8. AD /Inspection/PF/Vigilance/Postal Accounts Section

9. All Accounts Officers ICO(SB)

10.All recognized Staff Unions and Associations.

11.Min. of Finance (DEA) NS-II section, North Block, New Delhi.

12.PS to Member (I&FS)

SB Order No.12/2007 : Amendment to Rule 4 and Rule 5(1) of Monthly Income Account Rule 1987 regarding maximum limit of investment in MIS

SB ORDER NO. 12 /2007 

No.110-1/2006-FS 

Government of India 

Ministry of Communications & IT 

Department of Posts 

Dak Bhawan, Sansad Marg, 

New Delhi-110001,Dated: 5.9.2007 

To IMMEDEATE 

All Heads of Circles/Regions 

Addl. Director General, APS, New Delhi. 

Subject:- Amendment to Rule 4 and Rule 5(1) of Monthly Income Account Rule 1987 regarding maximum limit of investment in MIS. 

Sir / Madam, 

Min. of Finance, (DEA) Has amended Rule 4 and Rule 5(1) of Post Office Monthly Income Account Rules 1987 vide its notification dated 1.8.2007 issued vide File No. 2/10/2007-NS-II. Copy of this amendment is enclosed. 

2. As a result of this amendment, now only one deposit in the MIS account in multiple of Rs. 1500/- can be made instead of Rs. 1000/- as provided earlier. 

3. The maximum limit of investment in a single account has been raised from Rs. 3 lakh to Rs. 4.5 lakh and in joint account opened by two or three adults; the maximum limit has been raised from Rs. 6 lakh to Rs. 9 Lakh. 

4. It has been observed that a declaration from the depositor that “ the deposit in all accounts taken together opened by him do not exceed the maximum limit” is not being obtained in SB-3 while opening MIS account which is resulting in opening of MIS accounts in contravention of Rule 4. Also 

the depositors are not being guided properly regarding share of the depositor in joint account. It is reiterated that as per MOF(DEA) Notification No. GSR 706(E) dated 5.9.2000, the depositor’s share in the balance of a joint account shall be taken as ½ or 1/3rd of such balance held in a joint account opened by two adults or three adults respectively. Min of Finance has taken a serious view on non-observance of rules by the postal staff, which is resulting in financial loss to the Govt. in court cases. MOF has asked to give proper training to the staff working on counters and take disciplinary action against the officials responsible for such lapses. 

5. It is requested that this amendment may be brought to the notice of all post offices immediately for information, guidance and necessary action and necessary action may also kindly be taken with regard to para 4 above. 

6. This issues with the approval of DDG(FS) 

Yours faithfully, 

(Kawal Jit Singh) 

Assistant Superintendent Posts (SB&CC) 

Copy to:- 

1. Director (Fgn.Post & Mkt) O/o Pr. CPMG T..N Circle with the request to issue instructions for making required changes in Sanchay Post Software.

2. Director of Audit (P&T), Delhi.

3. All Directors/Dy. Directors of Accounts, Postal

4. Director, Postal Staff College, Ghaziabad.

5. All Directors, Postal Training Centres.

6. DDG(VIG)/DDG(Estt.)

7. ADG(BS)/ADG(Pension)/ADG(CB)/ADG(SBC)

8. AD /Inspection/PF/Vigilance/Postal Accounts Section

9. All Accounts Officers ICO(SB)

10.All recognized Staff Unions and Associations.

11.Min. of Finance (DEA) NS-II section, North Block, New Delhi.

12.PS to Member (I&FS)

SB Order No. 11 /2007 : Amendment to Rule 4 of Post Office Saving Account Rule 1981 regarding opening of Pension Account

SB ORDER NO. 11 /2007 

No.113-10/2004-SB(Pt) 

Government of India 

Ministry of Communications & IT 

Department of Posts 

Dak Bhawan, Sansad Marg, 

New Delhi-110001,Dated: 20.7.2007 

To IMMEDEATE 

All Heads of Circles/Regions 

Addl. Director General, APS, New Delhi. 

Subject:- Amendment to Rule 4 of Post Office Saving Account Rule 1981 regarding opening of Pension Account. 

Sir / Madam, 

This office is receiving number of references for allowing opening of Pension Account by joint holders. The matter was referred to Min. of Finance. 

Now, item 3 of the table below Rule 4 (Pension Account) of Post Office Saving Account Rules 1981 has been amended by MOF vide its notification dated 11.7.2007 issued vide File No. 2/5/2006-NS-II. Copy of this amendment is enclosed. 

2. As a result of this amendment, a pensioner can now open pension account either individually or jointly with his or her spouse in whose favour an authorization for family pension exists in the Pension Payment Order. In case of withdrawal from joint pension account, either of the joint account holders can make withdrawals.

3. At present, the retired employees of Railways, Telecom and Postal departments can draw pension through pension accounts opened for this purpose. With this amendment, this restriction has been withdrawn. Now, retired employee of any govt. department can draw pension through pension account. For this purpose, the department concerned will have to approach this office for acceptance of terms and conditions as laid down for Railways and Telecom departments.

4. The existing Railway, Telecom and Postal pensioners can also convert their existing pension account into joint account. For this, the procedure laid down for conversion of single saving account into joint saving account may be followed with the exception that the concerned Postmaster/Sub Postmaster will verify the name of joint holder (spouse) mentioned in revised SB- with that of PPO and ensure that the this joint holder is the authorized person to draw family pension as mentioned in the PPO.

5. It is requested that this may kindly be brought to the notice of all post  offices immediately for  information, guidance and necessary action. 

6. This issues with the approval of DDG(FS) 

Yours faithfully, 

(Kawal Jit Singh) 

Assistant Superintendent Posts (SB&CC) 

Copy to:-

1.           CGM(BD&M) for publicity of para 3 of this order.

2.           Director of Audit (P&T), Delhi.

3.           All Directors/Dy. Directors of Accounts, Postal

4.           Director, Postal Staff College, Ghaziabad.

5.           All Directors, Postal Training Centres.

6.           DDG(PG)/DDG(VIG)/DDG(Estt.)

7.           ADG(BS)/ADG(Pension)/ADG(CB)

8.           AD PG/Inspection/PF/Vigilance/Postal Accounts Section

9.           All Accounts Officers ICO(SB)

10.        All recognized Staff Unions and Associations.

11.        Min. of Finance (DEA) NS-II section, North Block, New Delhi.

12.        PS to Member (I&FS)

SB Order No.10/2007 : Issue of TDS certificate in respect of Commission paid to agents, TDS from SCSS and NSS-87 accounts

SB ORDER NO. 10 /2007 

No.107-2/2007-SB 

Government of India 

Ministry of Communications & IT 

Department of Posts 

Dak Bhawan, Sansad Marg, 

New Delhi-110001. 

Date: 27.6.2007 

To 

All Heads of Circles/Regions 

Addl. Director General, APS, New Delhi. 

Subject:- Issue of TDS certificate in respect of Commission paid to agents, TDS from SCSS and NSS-87 accounts. 

Sir / Madam, 

This office is receiving number of complaints regarding non/late issue of TDS certificate by post offices. This office is issuing instructions time and again for issue of TDS certificate in the prescribed form 16A by the incharge of post office who is deducting TDS. The relevant rules and instructions on this subject are once again reiterated below:- 

2. As per Rule 31 of Income Tax Rules (copy enclosed), the authority deducting TDS is required to issue certificate in Form 16A within the prescribed limit. The prescribed limit for the NSS-87, SCSS and Commission paid to agents is as under:- 

(i) NSS-87:- In this case withdrawal is made once in a year and TDS certificate is required to be issued within one month from the end of the month during which amount is paid. 

(ii) SCSS/ Commission paid to Agents:- In this case, TDS is deducted many times in a financial year. TDS certificate in these categories should be issued within a week after the expiry of two months from the month in which tax is deducted OR a consolidated TDS certificate for the whole financial year may be issued within one month of the end of the financial year on request from the payee. 

3. As per Section 272A of IT Act, if the certificate is not issued within the prescribed limit mention above, a penalty of Rs. 100/- per day may be imposed on the authority responsible for issue of certificate. 

4. In the form 16 A (Copy enclosed), TAN (Tax Deduction account number) of the authority issuing certificate is required to be mentioned. It was circulated vide this office letter number 35-58/94-SB II dated 23.3.1995 that Postmasters should only obtain TAN and mention it at the appropriate place in Form 16 A. However, TDS in respect of NSS-87, SCSS 2004 and commission paid to agents is being deducted at the level of Sub Post Offices and as per provisions of I.T.Act, SPMs are also required to issue TDS certificate for the TDS deducted in their offices. 

5. It is therefore informed that all the Postmasters should intimate their TAN to SPMs under their jurisdiction and SPMs will issue TDS certificate in form 16A by mentioning TAN intimated by the Postmaster. Against the column PAN/GIR, they may mention” Not Applicable”. In the column for particulars of Tax deposited, they may mention “ Transferred to Department of Income Tax by book adjustment through DAP______________” (name of concerned DAP should be written).

6. It is requested that this may kindly be brought to the notice of all post offices for information, guidance and necessary action. Suitable action may be taken against the officials against whom the complaints of non/late issue of certificate are received.

7. This issues with the approval of DDG(FS)

Yours faithfully,

(Kawal Jit Singh)

Assistant Superintendent Posts (SB&CC)

Copy to-

(i) Director of Audit (P&T), Delhi.

(ii) All Directors/Dy. Directors of Accounts, Postal

(iii) Director, Postal Staff College, Ghaziabad.

(iv) All Directors, Postal Training Centres.

(v) DDG(PG)/DDG(VIG)

(vi) ADG(BS)

(vii) AD PG/Inspection/PF/Vigilance/Postal Accounts Section

(viii) All Accounts Officers ICO(SB)

(ix) All recognized Staff Unions and Associations.

(x) Min. of Finance (DEA) NS-II section, North Block, New Delhi.

(xi) PS to Member (D)

SB Order No.9/2007 Payment of money when signatures of depositor differs or not available in PO record- a clarification regarding

SB ORDER NO. 9 /2007 

No.110-13/2004-SB (Vol-II) 

Government of India 

Ministry of Communications & IT 

Department of Posts 

Dak Bhawan, Sansad Marg, 

New Delhi-110001. 

Date: 22.6.2007

To
All Heads of Circles/Regions
Addl. Director General, APS, New Delhi.

Subject:- Payment of money when signatures of depositor differs or not available in PO record- a clarification regarding. 

Sir / Madam, 

During scrutiny of some fraud cases, it has come to the notice of this office that in case signature of depositor differs or not available in the Post office and withdrawal form is presented by a messenger, the payment is being made to the messenger by taking witness of either depositor or messenger on the withdrawal form thereby resulting in misappropriation of money by the messengers. The identification of messenger is not prescribed in any rule. 

2. Rule 36 of POSB Manual is very clear in this respect. However it is further clarified that if withdrawal form is presented by messenger and the signature of depositor differs with the signature on record, the payment should only be made to the depositor himself after his proper identification by one of various means mentioned in Rule 36 and Rule 37 of POSB Manual Vol-I. In case of non-availability of original SB-3, revised SB-3 should be taken from the depositor after completing all the formalities required at the time of opening of new account. This revised SB-3 should be attested by the APM/SPM and remark should be given on the top of it as “Revised”. It should also be date stamped and then payment should be made to the depositor himself. 

3. It is requested that this may kindly be brought to the notice of all post offices for information, guidance and necessary action. It is also requested that SBCO staff should be directed to see while checking the vouchers that this procedure is followed and brought the lapses to the notice of concerned divisional head if any. 

4. This issues with the approval of DDG(FS) 

Yours faithfully, 

(Kawal Jit Singh) 

Assistant Superintendent Posts (SB&CC) 

Copy to-
1. Director of Audit (P&T), Delhi.
2. All Directors/Dy. Directors of Accounts, Postal
3. Director, Postal Staff College, Ghaziabad.
4. All Directors, Postal Training Centres.
5. DDG(PG)/DDG(VIG)
6. ADG(BS)
7. AD PG/Inspection/PF/Vigilance/Postal Accounts Section
8. All Accounts Officers ICO(SB)
9. All recognized Staff Unions and Associations.
10.Min. of Finance (DEA) NS-II section, North Block, New Delhi.
11.PS to Member (I&FS)

SB Order No.8/2007 : Remittance of SBMO to HO/SO by field post offices in case of SB deposits received at Field Post Offices for credit into SB accounts standing at Civil Post Offices

SB ORDER NO. 8 /2007 

No.113-11/2003-SB 

Government of India 

Ministry of Communications & IT 

Department of Posts 

Dak Bhawan, Sansad Marg, 

New Delhi-110001. 

Date: 15.6.2007 

To 

All Heads of Circles/Regions 

Addl. Director General, APS, New Delhi. 

Subject:- Remittance of SBMO to HO/SO by field post offices in case of SB deposits received at Field Post Offices for credit into SB accounts standing at Civil Post Offices. 

Sir / Madam, 

The undersigned is directed to say that the APS Directorate has brought to the notice of this office that intimation of credit of SBMO in the respective accounts standing at SOs is either not sent or sent late by Head Post Offices to Sub Post Offices, which is resulting in number of complaints by the depositors. To avoid inconvenience to the depositors of APS, it was proposed by APS Directorate that APS field units may be authorized to draw SBMO directly to Sub Post Offices if the account is to be opened at SO or subsequent deposit is intended to be made in account standing at SO. The proposal was considered and it has been decided to agree with the proposal. For implementing the same, it has been decided to modify/amend some provisions of Rule 24 of POSB Manual Vol-I. The modified Rule-24 may be read as under:- 

Rule-24 OPENING OF ACCOUNTS THROUGH FIELD POST OFFICES BY DEFENCE PERSONNEL 

24 (1) Under the rules of the Postal Manual (War), SB deposits are received at all Field Post Offices for credit. Free of charge, to post office saving accounts. 

(2)- When a SB deposit is received by a Field Post Office, the amount will be remitted by money order to the concerned HO/SO on the ledgers of which the depositor’s account stands or (in case of new account) is to stand. No commission will be charged on the money order which will be termed as SB money order and the letters “SB” will be prefixed to the number of money order wherever it occurs. The following particulars will be given on the coupon of the money order under the field Post-Master’s signature:- 

(a) Number of saving account and the name of the post office where the account stands or in the case of new account, the words” New Account” and the name of the post office at which it is to be opened. 

(b) Full name and address of the depositor 

(c) Balance after deposit. 

(3)- In case of new account, SB Money order should be sent by the Field Post Office to the concerned HO/SO enclosed in a registered cover addressed to the Head/Sub Postmaster concerned along with the application forms, pay-in-slip and one additional specimen signature slip in case the account is to be opened at SO or two additional specimen signature slips in case the account is to be opened at BO in account with a SO. The Head/Sub Postmaster will take payment of the MO and credit the same under SB for a new account to be opened. The HO/SO should after scrutiny as prescribed in Rule 23, open an account for the depositor and prepare a passbook as per Rule 25 below and send it to the Field Postmaster by registered post for delivery to the depositor. 

(4) In case the account is to be opened in a BO, the account office either HO or SO should communicate the transaction to the BO in the next BO Slip and specimen signatures should also be sent. 

(5) A SB Money Order received by a Head Office/SO from the Field Post Office should be encashed under the Postmaster/Sub Postmaster’s signature and the money order coupon transferred to the SB branch along with the application form and pay-in-slip concerned in the case of new account to be opened. 

(6) M.O. Coupon should be attached to the list of transactions and should be preserved/destroyed along with the latter. 

(7) In case of subsequent deposits received through Field Post Offices the pay-in-slip will be prepared by Head/Sub Office, and signed by the Postmaster/Sub Postmaster. 

(8) The counterfoil of the pay-in-slip should be pasted to the reverse of the money order acknowledgment i.e. the side on which the signature of the payee appears. In case of new account, the MO acknowledgment may also be included in the same registered cover in which passbook is sent to Field Postmaster. The Postmaster/Sub Postmaster will ensure that this is done by the counter Assistant. All other Savings Bank money order acknowledgments will be transferred on the same day to the MO Paid branch by entry in the hand-to-hand receipt book of the SB branch. The MO paid branch will post these SBMO acknowledgments to the concerned Field Postmaster in a service envelope. 

3. It is requested that this may kindly be brought to the notice of all concerned for information, guidance and necessary action. 

4. This issues with the approval of Member (I&FS) 

Yours faithfully, 

(Kawal Jit Singh) 

Assistant Superintendent Posts (SB&CC) 

Copy to- 

1. Director of Audit (P&T), Delhi.

2. All Directors/Dy. Directors of Accounts, Postal

3. Director, Postal Staff College, Ghaziabad.

4. All Directors, Postal Training Centers.

5. DDG(FS)/DDG(VIG)

6. ADG(BS)

7. AD Inspection/PF/Vigilance/Postal Accounts Section

8. All Accounts Officers ICO(SB)

9. All recognized Staff Unions and Associations.

10 Min. of Finance (DEA) NS-II section, North Block, New Delhi.

11 PS to Member (I&FS)