Revision of rate of commission payable to SAS and MPKBY Agents and discontinuance of Commission to PPF Agents w.e.f 01.12.2011

Admissibility of commission to SAS Agents

SB ORDER NO. 17/2011

No.116-01/2007-SB

Government of India

Ministry of Communications & IT

Department of Posts

Dak Bhawan, Sansad Marg,

New Delhi-110001, Dated: 09.09.2011

To

All Heads of Circles/Regions

Addl. Director General, APS, New Delhi.

Subject:- 

Sir / Madam, Admissibility of commission to SAS Agents.

The undersigned is directed to say that there are lot of audit paras raised by teams of DG

P&T Audit in many circles regarding irregular commission paid to SAS agents where the investment

was made exceeding the limit of Rs.50,000/- by cash at a time. One Draft Audit Para relating to Delhi

and NE Circles has become CAG Para.

2. As per agency rules, prior to issue of SB Order No.3/2011 dated 11.3.2011, limit for acceptance of cash at a time from SAS agents was Rs.50,000/- which has now been reduced to Rs.10,000/-. In 2004, Regional Director, National Savings Institute, New Delhi vide letter no. Misc/2004 dated 3.11.2001 had intimated the Delhi Circle that agents are not entitled for commission on cash deposits of more than Rs., 50,000/- at a time. CAG Para was also referred to Min. of Finance (DEA) which opined that commission if paid in such cases is irregular and recovery of commission paid cannot be waived.

3. It is therefore requested that where any SAS agent deposited cash more than Rs.50,000/- at a time in any post office and commission was paid to him, the commission paid has to be recovered from the concerned agent if his agency is active and action should be taken against the officials responsible for accepting cash deposits exceeding the prescribed limit. Where the agent is inactive but his agency is not lapsed, his appointing authority may be asked to recover the amount from his security deposit. In case the agency of agent is expired and not further renewed or agent has already expired, such cases may be referred to this office.

4. In future, it may be ensured that no cash more than the prescribed limit of Rs.10,000/- at a time should be accepted from the SAS agents as no commission is payable on such irregular deposits.

5. It is requested that necessary action may be taken immediately to circulate this letter to field units and any violation of these orders by postal staff should be viewed seriously.

6. This issues with the approval of DDG(FS).

Yours faithfully,

(Kawal Jit Singh)

Assistant Director (SB)

Copy to:-

1. DDG(FS)/DDG(VIG)/JS&FA/DDG(PAF/DDG(RB)/DDG (Estt.)

2. Director (Tech) O/o Pr. CPMG T..N Circle.

3. Director (FS)/Director (CBS), Dak Bhawan.

4. Director of Audit (P&T), Delhi.

5. All Directors/Dy. Directors of Accounts, Postal

6. Director, Postal Staff College, Ghaziabad.

7. All Directors, Postal Training Centres.

8. Director PTC Mysore for uploading the SB order on India Post Web Site.

9. A.D (Tech), SDC Chennai O/o CPMG T.N.Circle, Chennai.

10. AD /Inspection/PF/Vigilance

11. All Accounts Officers ICO(SB)

12. All recognized unions.

13. MOF(DEA), NS-II, North Block, New Delhi

14. Director, NSI, CGO Complex,’A’Wing, 4th Floor, Seminary Hills, Nagpur-440006

15. PS to Member (T)

16. PPS to Secretary Posts. 

Appointment of agents and other agency functions- issue of clarifications regarding [AGENTS]

SB ORDER NO. 05/2011

F.No.116-35/2009-SB

Government of India

Ministry of Communications & IT

Department of Posts

Dak Bhawan, Sansad Marg,

New Delhi-110001, Dated: 21.04.2011

To

All Heads of Circles/Regions

Addl. Director General, APS, New Delhi.

Subject:-Appointment of agents and other agency functions- issue of clarifications regarding

Sir / Madam,

The undersigned is directed to refer to this office letter of even number dated 11.3.2011 (SB Order No.3/2011) vide which some instructions on the subject were circulated. This office is receiving references from agents as well as circles on issue of clarifications on few issues which are being clarified below:-

Sl.No.	Issue raised	Clarification
1	Whether the limit of acceptance of Rs.10,000/- as cash from SAS agents is also applicable to PPF and MPKBY agents?	There are three types of agents i.e SAS,MPKBY and PPF. The instructions circulated are applicable to SAS agents only. Therefore, it is not applicable to MPKBY or PPF agents.
2	Whether the above limit is also applicable in case of re-investment through SAS agents?	In case of re-investment, no cash handling is involved. In case of re investment through agents, this limit is not applicable.
3	Whether depositor can give cheque from his/her post office savings account for investment?	Yes. POSB cheque is also acceptable for investment through agents.

2. This may kindly bring to the notice of all post offices for information and guidance.

3. This issues with the approval of DDG(FS).

Yours faithfully,

(Kawal Jit Singh)

Assistant Director (SB)

Copy to:-
I. DDG(FS)/DDG(VIG)/JS&FA/DDG(PAF)/DDG(RB)
II. Director (FS)/Director (CBS), Dak Bhawan.
III. Director of Audit (P&T), Delhi.
IV. All Directors/Dy. Directors of Accounts, Postal
V. Director, Postal Staff College, Ghaziabad.
VI. All Directors, Postal Training Centres.
VII. Director CEPT, PTC Mysore for uploading the SB Order in Department’s Web Site.
VIII. A.D (Tech), SDC Chennai O/o CPMG T.N.Circle, Chennai.
IX. AD /Inspection/PF/Vigilance
X. All Accounts Officers ICO(SB)
XI. All recognized unions.
XII. PS to Member (T

Appointment of agents and other agency functions - fresh instructions issued by MOF(DEA)

SB ORDER NO. 03/2011

No.116-352009-SB

Government of India

Ministry of Communications & IT

Department of Posts

Dak Bhawan, Sansad Marg,

New Delhi-110001, Dated: 11.03.2011

To
All Heads of Circles/Regions
Addl. Director General, APS, New Delhi.

Subject:- Appointment of agents and other agency functions - fresh instructions issued by MOF(DEA) regarding.

Sir / Madam,

The undersigned is directed to say that Min. of Finance (DEA) vide letter no. F.1/29/2010-NS.II dated 31.12.2010 has issued some instructions regarding appointment of agents and other agency functions. This office is also receiving some representations from Agents Associations regarding noncooperation by the postal staff and insistence on bringing RD schedules in CD format. All these matters have been considered in this office and fresh guidelines as given below are being issued which shall be applicable from the date of receipt of this letter:-

1. Whenever, it is noticed that in any post office, number of agents attached are more than the business potential which may cause heavy rush in that post office, appointing authority should immediately be informed to change the jurisdiction of some agents to alternative post offices.

2. All Divisional Heads will maintain a record of agents which are found involved in the fraudulent activities and inform the appointing authority immediately for cancellation of the agency. No business from such agents should thereafter be accepted. At the beginning of the year, a negative list containing details of such agents should be circulated to all post offices in the division and to the appointing authority. During the course of the year, any addition/deletion may be made and at the beginning of the next year, the list may be reviewed and issued afresh. If name of any agent whose agency is renewed is found in the negative list, no business from such agent should be accepted and matter should be reported to the appointing authority immediately.

3. SAS Agents were earlier authorized to handle cash up to Rs.50,000/- at a time. Now, this limit has been reduced to Rs.10,000/- at a time. If any depositor wants investment of more than Rs.10,000/- through SAS agent, he has to give cheque to the agent duly crossed and endorsed as per latest rules and procedures. However, the limit of issue of cash receipt books to SAS agents will remain Rs.50,000/- at a time. 

4. No SAS/MPKBY/PPF agent shall be permitted to issue cheque from his own account on behalf of any depositor. 

5. MOF(DEA) has prescribed a half yearly coordination meeting between District Magistrate and Divisional Head. All Divisional Heads may also take up the issues related to agents, such as, appointment, renewal and fraud cases at District level with appointing authority, whenever such issues arise. 

6. The postal staff posted at the counters should co-operate with the agents bringing business. Postmaster should fix separate working hours for the acceptance of business from agents keeping in view the business potential of the office and wherever possible, may identify one full time separate counter for handling business of agents particularly in Head Post Offices.

7. This may kindly be brought to the notice of all post offices and administrative offices.

8. This issues with the approval of DDG(FS).

Yours faithfully,

(Kawal Jit Singh)

Assistant Director (SB)

Copy to:-

I. DDG(FS)/DDG(VIG)/JS&FA/DDG(PAF)/DDG(RB)

II. Director (FS)/Director (CBS), Dak Bhawan.

III. Director of Audit (P&T), Delhi.

IV. All Directors/Dy. Directors of Accounts, Postal

V. Director, Postal Staff College, Ghaziabad.

VI. All Directors, Postal Training Centres.

VII. Director CEPT, PTC Mysore for uploading the SB Order in

Department’s Web Site.

VIII. A.D (Tech), SDC Chennai O/o CPMG T.N.Circle, Chennai.

IX. AD /Inspection/PF/Vigilance

X. All Accounts Officers ICO(SB)

XI. All recognized unions.

XII. PS to Member (T)

XIII. Under Secretary (Budget), MOF(DEA) North Block, New Delhi.