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Download Revide Postal Manual Volume VI part III ( Provisional) issued by Department of Post

 No. 30-13/2019-WS ( Pt.)

Government of India
Ministry of Communications
Department of Posts
(PO Division)

Dak Bhawan, Sansad Marg
New Delhi-110001.
Dated: 18th May,2021

To

All CPMsG/All PMsG
CGM, BD Dte/ Parcel Dte./PLI Dte/ CEPT
Director RAKNPA/ All PTCs
Addl. Director General, APS, New Delhi
All GMs (Finance)/ DAPs

Subject: Issuance of revised Postal Manual Volume VI part III ( Provisional) .

The competent authority is pleased to issue the revised Postal Manual Volume VI part III (provisional) till the final implementation of IT Modernization project. ( copy enclosed).

2. Consequent upon implementation of IT Mordernization project, which has brought technological advancement in the working of the post offices, , the need for bringing out a comprehensive revised Postal Manual Volume VI part Ill ( provisional) to serve as a guide for Postal Sub accounts work has been keenly felt.

 

3. The revised Postal Manual Volume VI Part III ( provisional)) contains the detailed principles and instructions, mainly of a procedural nature, regarding upkeep and submission of sub accounts and checks to be exercised on various transactions of the Department of Posts and provides the guidelines in carrying out day to day functions by the concerned officers/ officials. It contains rulings in respect of Sub-Accounts, Accounts in Post Offices, Duties of Postmen and Letterbox Attendants etc

4. The inputs of some field units were also sought in finalizing the Manual from the perspective of the working units in the field. Many of the recommendation/ suggestions have been incorporated to make it more comprehensive & robust.

5. The revised edition of Postal Manual Volume VI part III(provisional) has been brought out making every endeavour to get the rules updated in accordance with the technological updation. However, any error, omission come to noticed should be promptly reported to the PO Division.

6. These rules must be brought to the notice of all officers & officials of the Department of Posts.

7. This issues with the approval as well as concurrence of the competent authorities. 

encl- Postal Manual volume VI part III(provisional)

Sd/-
(Sukriti Gupta)
Assistant Director General (PO)


POSTAL MANUAL
VOLUME VI (Part III)

(One Chapter with 120 Rules)

(Updated Copy)

PREFACE

Postal Manual, Volume VI contains special regulations for the Post offices.

PART III-—Sub-Accounts, Accounts in Post Offices, Duties of Postmen and Letterbox Attendants


INDEX

CHAPTER: 1

Rule NoRulePages
1Supervision of subordinate offices by postmaster1
2Examination of B. O. daily transaction report in sub-offices1-2
3Relations of sub and branch offices to their account offices2
4Short receipt of vouchers by account office2
5Inadmissible vouchers2-3
6Unnecessary remittances of cash to be avoided3
7Cash office3
8Check of remittances between the account office and its subordinate offices3-4
9Limits for remittances by various modes of conveyance4-5
10Regulation of funds for sub-offices5-6
11Provision of funds for sub-offices6-7
12Disposal of surplus funds at sub-offices7
13Supply of funds to sub-offices at treasury or sub-treasury or bank stations7
14Exchange of remittances between sub-offices in account with the same head office7
15Exchange of remittances between sub-offices under different head offices8
16Manner of exchanging remittances between sub-offices8-9
17Contents of account bag9
18S.O. slips9
19Remittance of cash9-10
20Supply of postage and other stamps10
21Remittances sent through the post10-11
22Remittances through special carriers11-12
23Supply of Indian postal orders12
24Adjustment of errors in account12
25S.B. Slips12-13
26Closing of account bags in the head office13-14
27Opening of account and cash bags in the sub-office14
28Preparation of S.O. daily transaction report14-15
29Preparation of daily accounts by a sub-office not in daily communication by post with its head office of account15
30Liabilities of sub-office15-16
31Details of remittances received and sent16
32Details of drawings from treasury/bank16
33Remarks in S.O. daily transaction reports17
34Requisition for postage and other (non-postal) stamps17
35Documents sent with S.O. daily transaction report17-18
36Contents of account bag18
37Remittances sent through the post18
38Closing of the account bag19
39Remittances through special carriers19-20
40Opening of account bags in the head office20-21
41Opening of cash bags in the head office21
42Check of account items in head office22
43Check in head office of remittances between sub-offices under the same head office22-24
44Sub-office e- money order journals and documents24
45Memo of Indian postal orders sold24
46List of S.B. Documents24-25
47Sub-office Post office certificate lists and documents25
48Parcel receipts submitted by sub offices25
49Adjustment of incorrect account items25-26
50Entries in the accounts of the head office of remittances received26
51Postage in transit from the head office to sub-offices, and cash and stamps in transit between the head office and its sub-office and between sub-offices in account with the head office26
52Maintenance of SO Daily Transactions Report26
53Examination of sub-office balances by head office26-27
54Action to be taken by head postmaster on irregularities in connection with sub-office balances28
55Receipt of S.P. M’s Monthly report28
56Contents of B.O. Bags29-30
57Mode of sending remittances to branch offices30-31
58B.O. slips31-32
59Closing of bags for branch offices32
60Contents of B.O. bags received32-33
61Opening of B.O. and cash bags33
62Check and disposal of cash remittances33-34
63Check of B.O. Daily transactions reports34
64Disposal of contents of B.O. bags34-35
65Disposal of V.P. articles receipts35
66Check of B.O. serial No.s35
67Adjustment of errors and irregularities35-36
68Stamps and cash in transit between the account office and its B. Os36
69Responsibility for accounts, cash etc.36-37
69(A)Roles and responsibilities of Postmaster in ATM (Automated Teller Machine) attached with their office37
70Verification of balances by sub-postmaster37-38
71Treasurer’s cash book38
72Custody of postage and other (non-postal) stamps, etc.38
73Disbursement of pay38
74Disposal of acquittance rolls38-39
75Payment of Travelling Allowances39
76Payment of contingent charges39
77Refund39
78Preparation of S.O. account39-40
79Checking balance of S.O. account40-41
80Preparation of S.P. Ms monthly report41
81Principles regulating the supply and disposal of funds41-42
82Authorised Balances42-43
83Treasury pass-book43
84Remittances to and drawings from, treasury or Bank43-44
85Purchase of postage stamps44-45
86Head Postmen45-46
87Knowledge of postal business46
88Supply of forms to be carried46
89Postman’s book46-48
90Addresses to be noted on articles48
91Damaged articles to be noticed48
92Receipts for articles issued for delivery48-49
93Book of receipts for intimations and notices delivered49
94Instructions for delivery50
95Realisation of postage before delivery50
96Receipts of addressees for registered articles delivered51
97Delivery to illiterate addressees52
99Delivery of insured articles addressed to minors52
100Payments of e-money orders52-55
101Payment of e-money orders by pay order55
102Money orders addressed to minors55
103Payment of e-money orders addressed to persons without hands or fingers55
104Payment of e-money orders and delivery of registered letters to lunatics56
105Responsibility for correct delivery of articles and payment of e- money orders56-57
106Loss of articles reported57
107Return of undelivered articles57-58
108Payment of postage and sums realised from addressees58
109Penalties for detaining articles58
110Penalties for neglect of duty58
111Details of Postman Mobile Application58-59
112Additional duties of postman59
113Duties of mail attendants59-60
114Attendance on railway platform60
115Employment of mail attendant as packers60
116Duties of letter-box attendants60
117Clearance of outside letter-boxes60-61
118Employment of letter-box attendants to carry mails61
119Duties of packers61
120Changing of date and other type and change of labels62

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